13 - Menu - Vehicles

Through the "Vehicles" menu, we have access to the database of vehicles saved in the currently selected database of the program.

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Note! Restrictions apply to the number of vehicles entered, depending on the program license you have (does not apply to the Max version). The current status of entered vehicles is visible in the upper part of the vehicle editor window. Introducing more vehicles than are available in a given program version will cause Tachospeed to be blocked, in which case it will be necessary to extend the license with another vehicle.

1. Adding vehicles

Vehicles are added by selecting "Add" in the "Vehicles" menu. After clicking, a window will appear where we can enter the vehicle's registration number and other identification data. Once the vehicle is added, it can be assigned to a specific company. This is needed when settling driver time for several carriers. 

We can also add vehicles during the import of the digital file. During the import, the program will indicate to us which vehicles it has not detected in the database and will suggest adding them or omitting them.

2. Viewing and editing vehicles

We edit the vehicle data by overwriting the previously saved information, and then click on the "Save" button. Editing vehicle registration numbers allows us to swap vehicles in case of deregistration, lease cancellation and other situations related to the company's fleet. We can also change all other data that was entered when the vehicle was created in the database. 

When the "Active" checkbox is unchecked, the vehicle will not appear in the list of vehicles in the program when adding dials (and in many other vehicle selection fields). We can use this function if a particular vehicle is no longer in our company, but we still need to store its data.

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Note! Despite marking a vehicle as inactive, it still counts towards the limit of vehicles we can enter (not applicable to the Max version).

3. Vehicle removal

It is also possible to delete vehicles. We delete a vehicle using the "Delete" button in the "Vehicles" menu. After clicking, a window will appear where we can confirm the removal of the vehicle from the database.

Note! If you have already saved any dials with a specific vehicle or it has imported digital data, it will not be possible to delete it. In such situations, you can only make the vehicle inactive. Please note that setting a vehicle as "inactive" still counts that vehicle in the limit of vehicles in your version of Tachospeed.

4. Form's

4.1 Form "General"

On the "General" form, the basic data of the vehicle are completed.

4.2 Form "Fuel"

On the "Fuel" form, data on the vehicle's fuel consumption is filled in, which is then used in the fuel module (chapter 16 - Menu - Fuel)

4.3 Form "Deadlines and expiry dates"

On the "Dates" format, the vehicle data are completed, which will then be visible in the "Reminder". The data are completed in the "Other", "Expiry date", "Date of next inspection" formats.

4.4 Form "Other"

On the "Other" form, the information data of the vehicle is completed.